Privacy Policy

1. An overview of data protection

General information

The fol­low­ing infor­ma­tion will pro­vide you with an easy to nav­i­gate overview of what will hap­pen with your per­son­al data when you vis­it this web­site. The term “per­son­al data” com­pris­es all data that can be used to per­son­al­ly iden­ti­fy you. For detailed infor­ma­tion about the sub­ject mat­ter of data pro­tec­tion, please con­sult our Data Pro­tec­tion Dec­la­ra­tion, which we have includ­ed beneath this copy.

Data recording on this website

Who is the responsible party for the recording of data on this website (i.e., the “controller”)?

The data on this web­site is processed by the oper­a­tor of the web­site, whose con­tact infor­ma­tion is avail­able under sec­tion “Infor­ma­tion about the respon­si­ble par­ty (referred to as the “con­troller” in the GDPR)” in this Pri­va­cy Policy.

How do we record your data?

We col­lect your data as a result of your shar­ing of your data with us. This may, for instance be infor­ma­tion you enter into our con­tact form.

Oth­er data shall be record­ed by our IT sys­tems auto­mat­i­cal­ly or after you con­sent to its record­ing dur­ing your web­site vis­it. This data com­pris­es pri­mar­i­ly tech­ni­cal infor­ma­tion (e.g., web brows­er, oper­at­ing sys­tem, or time the site was accessed). This infor­ma­tion is record­ed auto­mat­i­cal­ly when you access this website.

What are the purposes we use your data for?

A por­tion of the infor­ma­tion is gen­er­at­ed to guar­an­tee the error free pro­vi­sion of the web­site. Oth­er data may be used to ana­lyze your user patterns.

What rights do you have as far as your information is concerned?

You have the right to receive infor­ma­tion about the source, recip­i­ents, and pur­pos­es of your archived per­son­al data at any time with­out hav­ing to pay a fee for such dis­clo­sures. You also have the right to demand that your data are rec­ti­fied or erad­i­cat­ed. If you have con­sent­ed to data pro­cess­ing, you have the option to revoke this con­sent at any time, which shall affect all future data pro­cess­ing. More­over, you have the right to demand that the pro­cess­ing of your data be restrict­ed under cer­tain cir­cum­stances. Fur­ther­more, you have the right to log a com­plaint with the com­pe­tent super­vis­ing agency.

Please do not hes­i­tate to con­tact us at any time if you have ques­tions about this or any oth­er data pro­tec­tion relat­ed issues.

Analysis tools and tools provided by third parties

There is a pos­si­bil­i­ty that your brows­ing pat­terns will be sta­tis­ti­cal­ly ana­lyzed when your vis­it this web­site. Such analy­ses are per­formed pri­mar­i­ly with what we refer to as analy­sis programs.

For detailed infor­ma­tion about these analy­sis pro­grams please con­sult our Data Pro­tec­tion Dec­la­ra­tion below.

2. Hosting

We are host­ing the con­tent of our web­site at the fol­low­ing provider:

External Hosting

This web­site is host­ed exter­nal­ly. Per­son­al data col­lect­ed on this web­site are stored on the servers of the host. These may include, but are not lim­it­ed to, IP address­es, con­tact requests, meta­da­ta and com­mu­ni­ca­tions, con­tract infor­ma­tion, con­tact infor­ma­tion, names, web page access, and oth­er data gen­er­at­ed through a web site.

The exter­nal host­ing serves the pur­pose of ful­fill­ing the con­tract with our poten­tial and exist­ing cus­tomers (Art. 6(1)(b) GDPR) and in the inter­est of secure, fast, and effi­cient pro­vi­sion of our online ser­vices by a pro­fes­sion­al provider (Art. 6(1)(f) GDPR). If appro­pri­ate con­sent has been obtained, the pro­cess­ing is car­ried out exclu­sive­ly on the basis of Art. 6 (1)(a) GDPR and § 25 (1) TTDSG, inso­far the con­sent includes the stor­age of cook­ies or the access to infor­ma­tion in the user's end device (e.g., device fin­ger­print­ing) with­in the mean­ing of the TTDSG. This con­sent can be revoked at any time.

Our host(s) will only process your data to the extent nec­es­sary to ful­fil its per­for­mance oblig­a­tions and to fol­low our instruc­tions with respect to such data.

We are using the fol­low­ing host(s):

Var­i­o­me­dia AG
August-Bebel-Straße 68
14482 Potsdam
Deutschland

3. General information and mandatory information

Data protection

The oper­a­tors of this web­site and its pages take the pro­tec­tion of your per­son­al data very seri­ous­ly. Hence, we han­dle your per­son­al data as con­fi­den­tial infor­ma­tion and in com­pli­ance with the statu­to­ry data pro­tec­tion reg­u­la­tions and this Data Pro­tec­tion Declaration.

When­ev­er you use this web­site, a vari­ety of per­son­al infor­ma­tion will be col­lect­ed. Per­son­al data com­pris­es data that can be used to per­son­al­ly iden­ti­fy you. This Data Pro­tec­tion Dec­la­ra­tion explains which data we col­lect as well as the pur­pos­es we use this data for. It also explains how, and for which pur­pose the infor­ma­tion is collected.

We here­with advise you that the trans­mis­sion of data via the Inter­net (i.e., through e-mail com­mu­ni­ca­tions) may be prone to secu­ri­ty gaps. It is not pos­si­ble to com­plete­ly pro­tect data against third-par­ty access.

Information about the responsible party (referred to as the “controller” in the GDPR)

The data pro­cess­ing con­troller on this web­site is:

Rolf Stange
Glase­wald­str. 20
D-01277 Dresden

Phone: 01590 3189953
E-mail: rolf.stange@spitzbergen.de

The con­troller is the nat­ur­al per­son or legal enti­ty that sin­gle-hand­ed­ly or joint­ly with oth­ers makes deci­sions as to the pur­pos­es of and resources for the pro­cess­ing of per­son­al data (e.g., names, e-mail address­es, etc.).

Storage duration

Unless a more spe­cif­ic stor­age peri­od has been spec­i­fied in this pri­va­cy pol­i­cy, your per­son­al data will remain with us until the pur­pose for which it was col­lect­ed no longer applies. If you assert a jus­ti­fied request for dele­tion or revoke your con­sent to data pro­cess­ing, your data will be delet­ed, unless we have oth­er legal­ly per­mis­si­ble rea­sons for stor­ing your per­son­al data (e.g., tax or com­mer­cial law reten­tion peri­ods); in the lat­ter case, the dele­tion will take place after these rea­sons cease to apply.

General information on the legal basis for the data processing on this website

If you have con­sent­ed to data pro­cess­ing, we process your per­son­al data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if spe­cial cat­e­gories of data are processed accord­ing to Art. 9 (1) DSGVO. In the case of explic­it con­sent to the trans­fer of per­son­al data to third coun­tries, the data pro­cess­ing is also based on Art. 49 (1)(a) GDPR. If you have con­sent­ed to the stor­age of cook­ies or to the access to infor­ma­tion in your end device (e.g., via device fin­ger­print­ing), the data pro­cess­ing is addi­tion­al­ly based on § 25 (1) TTDSG. The con­sent can be revoked at any time. If your data is required for the ful­fill­ment of a con­tract or for the imple­men­ta­tion of pre-con­trac­tu­al mea­sures, we process your data on the basis of Art. 6(1)(b) GDPR. Fur­ther­more, if your data is required for the ful­fill­ment of a legal oblig­a­tion, we process it on the basis of Art. 6(1)(c) GDPR. Fur­ther­more, the data pro­cess­ing may be car­ried out on the basis of our legit­i­mate inter­est accord­ing to Art. 6(1)(f) GDPR. Infor­ma­tion on the rel­e­vant legal basis in each indi­vid­ual case is pro­vid­ed in the fol­low­ing para­graphs of this pri­va­cy policy.

Information on the data transfer to third-party countries that are not secure under data protection law and the transfer to US companies that are not DPF-certified

We use, among oth­er tech­nolo­gies, tools from com­pa­nies locat­ed in third-par­ty coun­tries that are not safe under data pro­tec­tion law, as well as US tools whose providers are not cer­ti­fied under the EU-US Data Pri­va­cy Frame­work (DPF). If these tools are enabled, your per­son­al data may be trans­ferred to and processed in these coun­tries. We would like you to note that no lev­el of data pro­tec­tion com­pa­ra­ble to that in the EU can be guar­an­teed in third coun­tries that are inse­cure in terms of data pro­tec­tion law.

We would like to point out that the US, as a secure third-par­ty coun­try, gen­er­al­ly has a lev­el of data pro­tec­tion com­pa­ra­ble to that of the EU. Data trans­fer to the US is there­fore per­mit­ted if the recip­i­ent is cer­ti­fied under the “EU-US Data Pri­va­cy Frame­work” (DPF) or has appro­pri­ate addi­tion­al assur­ances. Infor­ma­tion on trans­fers to third-par­ty coun­tries, includ­ing the data recip­i­ents, can be found in this Pri­va­cy Policy.

Recipients of personal data

In the scope of our busi­ness activ­i­ties, we coop­er­ate with var­i­ous exter­nal par­ties. In some cas­es, this also requires the trans­fer of per­son­al data to these exter­nal par­ties. We only dis­close per­son­al data to exter­nal par­ties if this is required as part of the ful­fill­ment of a con­tract, if we are legal­ly oblig­at­ed to do so (e.g., dis­clo­sure of data to tax author­i­ties), if we have a legit­i­mate inter­est in the dis­clo­sure pur­suant to Art. 6 (1)(f) GDPR, or if anoth­er legal basis per­mits the dis­clo­sure of this data. When using proces­sors, we only dis­close per­son­al data of our cus­tomers on the basis of a valid con­tract on data pro­cess­ing. In the case of joint pro­cess­ing, a joint pro­cess­ing agree­ment is concluded.

Revocation of your consent to the processing of data

A wide range of data pro­cess­ing trans­ac­tions are pos­si­ble only sub­ject to your express con­sent. You can also revoke at any time any con­sent you have already giv­en us. This shall be with­out prej­u­dice to the law­ful­ness of any data col­lec­tion that occurred pri­or to your revocation.

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to log a complaint with the competent supervisory agency

In the event of vio­la­tions of the GDPR, data sub­jects are enti­tled to log a com­plaint with a super­vi­so­ry agency, in par­tic­u­lar in the mem­ber state where they usu­al­ly main­tain their domi­cile, place of work or at the place where the alleged vio­la­tion occurred. The right to log a com­plaint is in effect regard­less of any oth­er admin­is­tra­tive or court pro­ceed­ings avail­able as legal recourses.

Right to data portability

You have the right to have data that we process auto­mat­i­cal­ly on the basis of your con­sent or in ful­fill­ment of a con­tract hand­ed over to you or to a third par­ty in a com­mon, machine-read­able for­mat. If you should demand the direct trans­fer of the data to anoth­er con­troller, this will be done only if it is tech­ni­cal­ly feasible.

Information about, rectification and eradication of data

With­in the scope of the applic­a­ble statu­to­ry pro­vi­sions, you have the right to demand infor­ma­tion about your archived per­son­al data, their source and recip­i­ents as well as the pur­pose of the pro­cess­ing of your data at any time. You may also have a right to have your data rec­ti­fied or erad­i­cat­ed. If you have ques­tions about this sub­ject mat­ter or any oth­er ques­tions about per­son­al data, please do not hes­i­tate to con­tact us at any time.

Right to demand processing restrictions

You have the right to demand the impo­si­tion of restric­tions as far as the pro­cess­ing of your per­son­al data is con­cerned. To do so, you may con­tact us at any time. The right to demand restric­tion of pro­cess­ing applies in the fol­low­ing cases:

• In the event that you should dis­pute the cor­rect­ness of your data archived by us, we will usu­al­ly need some time to ver­i­fy this claim. Dur­ing the time that this inves­ti­ga­tion is ongo­ing, you have the right to demand that we restrict the pro­cess­ing of your per­son­al data.
• If the pro­cess­ing of your per­son­al data was/is con­duct­ed in an unlaw­ful man­ner, you have the option to demand the restric­tion of the pro­cess­ing of your data instead of demand­ing the erad­i­ca­tion of this data.
• If we do not need your per­son­al data any longer and you need it to exer­cise, defend or claim legal enti­tle­ments, you have the right to demand the restric­tion of the pro­cess­ing of your per­son­al data instead of its eradication.
• If you have raised an objec­tion pur­suant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each oth­er. As long as it has not been deter­mined whose inter­ests pre­vail, you have the right to demand a restric­tion of the pro­cess­ing of your per­son­al data.

If you have restrict­ed the pro­cess­ing of your per­son­al data, these data – with the excep­tion of their archiv­ing – may be processed only sub­ject to your con­sent or to claim, exer­cise or defend legal enti­tle­ments or to pro­tect the rights of oth­er nat­ur­al per­sons or legal enti­ties or for impor­tant pub­lic inter­est rea­sons cit­ed by the Euro­pean Union or a mem­ber state of the EU.

SSL and/or TLS encryption

For secu­ri­ty rea­sons and to pro­tect the trans­mis­sion of con­fi­den­tial con­tent, such as pur­chase orders or inquiries you sub­mit to us as the web­site oper­a­tor, this web­site uses either an SSL or a TLS encryp­tion pro­gram. You can rec­og­nize an encrypt­ed con­nec­tion by check­ing whether the address line of the brows­er switch­es from “http://” to “https://” and also by the appear­ance of the lock icon in the brows­er line.

If the SSL or TLS encryp­tion is acti­vat­ed, data you trans­mit to us can­not be read by third parties.

Rejection of unsolicited e-mails

We here­with object to the use of con­tact infor­ma­tion pub­lished in con­junc­tion with the manda­to­ry infor­ma­tion to be pro­vid­ed in our Site Notice to send us pro­mo­tion­al and infor­ma­tion mate­r­i­al that we have not express­ly request­ed. The oper­a­tors of this web­site and its pages reserve the express right to take legal action in the event of the unso­licit­ed send­ing of pro­mo­tion­al infor­ma­tion, for instance via SPAM messages.

4. Recording of data on this website

Cookies

Our web­sites and pages use what the indus­try refers to as “cook­ies.” Cook­ies are small data pack­ages that do not cause any dam­age to your device. They are either stored tem­porar­i­ly for the dura­tion of a ses­sion (ses­sion cook­ies) or they are per­ma­nent­ly archived on your device (per­ma­nent cook­ies). Ses­sion cook­ies are auto­mat­i­cal­ly delet­ed once you ter­mi­nate your vis­it. Per­ma­nent cook­ies remain archived on your device until you active­ly delete them, or they are auto­mat­i­cal­ly erad­i­cat­ed by your web browser.

Cook­ies can be issued by us (first-par­ty cook­ies) or by third-par­ty com­pa­nies (so-called third-par­ty cook­ies). Third-par­ty cook­ies enable the inte­gra­tion of cer­tain ser­vices of third-par­ty com­pa­nies into web­sites (e.g., cook­ies for han­dling pay­ment services).

Cook­ies have a vari­ety of func­tions. Many cook­ies are tech­ni­cal­ly essen­tial since cer­tain web­site func­tions would not work in the absence of these cook­ies (e.g., the shop­ping cart func­tion or the dis­play of videos). Oth­er cook­ies may be used to ana­lyze user behav­ior or for pro­mo­tion­al purposes.

Cook­ies, which are required for the per­for­mance of elec­tron­ic com­mu­ni­ca­tion trans­ac­tions, for the pro­vi­sion of cer­tain func­tions you want to use (e.g., for the shop­ping cart func­tion) or those that are nec­es­sary for the opti­miza­tion (required cook­ies) of the web­site (e.g., cook­ies that pro­vide mea­sur­able insights into the web audi­ence), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a dif­fer­ent legal basis is cit­ed. The oper­a­tor of the web­site has a legit­i­mate inter­est in the stor­age of required cook­ies to ensure the tech­ni­cal­ly error-free and opti­mized pro­vi­sion of the operator’s ser­vices. If your con­sent to the stor­age of the cook­ies and sim­i­lar recog­ni­tion tech­nolo­gies has been request­ed, the pro­cess­ing occurs exclu­sive­ly on the basis of the con­sent obtained (Art. 6(1)(a) GDPR and § 25 (1) TTDSG); this con­sent may be revoked at any time.

You have the option to set up your brows­er in such a man­ner that you will be noti­fied any time cook­ies are placed and to per­mit the accep­tance of cook­ies only in spe­cif­ic cas­es. You may also exclude the accep­tance of cook­ies in cer­tain cas­es or in gen­er­al or acti­vate the delete-func­tion for the auto­mat­ic erad­i­ca­tion of cook­ies when the brows­er clos­es. If cook­ies are deac­ti­vat­ed, the func­tions of this web­site may be limited.

Which cook­ies and ser­vices are used on this web­site can be found in this pri­va­cy policy.

Consent with Borlabs Cookie

Our web­site uses the Bor­labs con­sent tech­nol­o­gy to obtain your con­sent to the stor­age of cer­tain cook­ies in your brows­er or for the use of cer­tain tech­nolo­gies and for their data pri­va­cy pro­tec­tion com­pli­ant doc­u­men­ta­tion. The provider of this tech­nol­o­gy is Bor­labs GmbH, Rübenkamp 32, 22305 Ham­burg, Ger­many (here­inafter referred to as Borlabs).

When­ev­er you vis­it our web­site, a Bor­labs cook­ie will be stored in your brows­er, which archives any dec­la­ra­tions or revo­ca­tions of con­sent you have entered. These data are not shared with the provider of the Bor­labs technology.

The record­ed data shall remain archived until you ask us to erad­i­cate them, delete the Bor­labs cook­ie on your own or the pur­pose of stor­ing the data no longer exists. This shall be with­out prej­u­dice to any reten­tion oblig­a­tions man­dat­ed by law. To review the details of Bor­labs’ data pro­cess­ing poli­cies, please vis­it https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

We use the Bor­labs cook­ie con­sent tech­nol­o­gy to obtain the dec­la­ra­tions of con­sent man­dat­ed by law for the use of cook­ies. The legal basis for the use of such cook­ies is Art. 6(1)(c) GDPR.

Server log files

The provider of this web­site and its pages auto­mat­i­cal­ly col­lects and stores infor­ma­tion in so-called serv­er log files, which your brows­er com­mu­ni­cates to us auto­mat­i­cal­ly. The infor­ma­tion comprises:

• The type and version of brows­er used
• The used oper­at­ing system
• Refer­rer URL
• The host­name of the access­ing computer
• The time of the serv­er inquiry
• The IP address

This data is not merged with oth­er data sources.

This data is record­ed on the basis of Art. 6(1)(f) GDPR. The oper­a­tor of the web­site has a legit­i­mate inter­est in the tech­ni­cal­ly error free depic­tion and the opti­miza­tion of the operator’s web­site. In order to achieve this, serv­er log files must be recorded.

Contact form

If you sub­mit inquiries to us via our con­tact form, the infor­ma­tion pro­vid­ed in the con­tact form as well as any con­tact infor­ma­tion pro­vid­ed there­in will be stored by us in order to han­dle your inquiry and in the event that we have fur­ther ques­tions. We will not share this infor­ma­tion with­out your consent.

The pro­cess­ing of these data is based on Art. 6(1)(b) GDPR, if your request is relat­ed to the exe­cu­tion of a con­tract or if it is nec­es­sary to car­ry out pre-con­trac­tu­al mea­sures. In all oth­er cas­es the pro­cess­ing is based on our legit­i­mate inter­est in the effec­tive pro­cess­ing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agree­ment (Art. 6(1)(a) GDPR) if this has been request­ed; the con­sent can be revoked at any time.

The infor­ma­tion you have entered into the con­tact form shall remain with us until you ask us to erad­i­cate the data, revoke your con­sent to the archiv­ing of data or if the pur­pose for which the infor­ma­tion is being archived no longer exists (e.g., after we have con­clud­ed our response to your inquiry). This shall be with­out prej­u­dice to any manda­to­ry legal pro­vi­sions, in par­tic­u­lar reten­tion periods.

Request by e-mail, telephone, or fax

If you con­tact us by e-mail, tele­phone or fax, your request, includ­ing all result­ing per­son­al data (name, request) will be stored and processed by us for the pur­pose of pro­cess­ing your request. We do not pass these data on with­out your consent.

These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is relat­ed to the ful­fill­ment of a con­tract or is required for the per­for­mance of pre-con­trac­tu­al mea­sures. In all oth­er cas­es, the data are processed on the basis of our legit­i­mate inter­est in the effec­tive han­dling of inquiries sub­mit­ted to us (Art. 6(1)(f) GDPR) or on the basis of your con­sent (Art. 6(1)(a) GDPR) if it has been obtained; the con­sent can be revoked at any time.

The data sent by you to us via con­tact requests remain with us until you request us to delete, revoke your con­sent to the stor­age or the pur­pose for the data stor­age laps­es (e.g. after com­ple­tion of your request). Manda­to­ry statu­to­ry pro­vi­sions - in par­tic­u­lar statu­to­ry reten­tion peri­ods - remain unaffected.

The comment function on this website

When you use the com­ment func­tion on this web­site, infor­ma­tion on the time the com­ment was gen­er­at­ed and your e-mail-address and, if you are not post­ing anony­mous­ly, the user­name you have select­ed will be archived in addi­tion to your comments.

Storage of the IP address

Our com­ment func­tion stores the IP address­es of all users who enter com­ments. Giv­en that we do not review the com­ments pri­or to pub­lish­ing them, we need this infor­ma­tion in order to take action against the author in the event of rights vio­la­tions, such as defama­tion or propaganda.

Storage period for comments

Com­ments and any affil­i­at­ed infor­ma­tion shall be stored by us and remain on this web­site until the con­tent the com­ment per­tained to has been delet­ed in its entire­ty or if the com­ments had to be delet­ed for legal rea­sons (e.g., insult­ing comments).

Legal basis

Com­ments are stored on the basis of your con­sent (Art. 6(1)(a) GDPR). You have the right to revoke at any time any con­sent you have already giv­en us. To do so, all you are required to do is sent us an infor­mal noti­fi­ca­tion via e-mail. This shall be with­out prej­u­dice to the law­ful­ness of any data col­lec­tion that occurred pri­or to your revocation.

5. Analysis tools and advertising

Matomo

This web­site uses the open-source web analy­sis ser­vice Matomo.

Through Mato­mo, we are able to col­lect and ana­lyze data on the use of our web­site-by-web­site vis­i­tors. This enables us to find out, for instance, when which page views occurred and from which region they came. In addi­tion, we col­lect var­i­ous log files (e.g. IP address, refer­rer, brows­er, and oper­at­ing sys­tem used) and can mea­sure whether our web­site vis­i­tors per­form cer­tain actions (e.g. clicks, pur­chas­es, etc.).

The use of this analy­sis tool is based on Art. 6(1)(f) GDPR. The web­site oper­a­tor has a legit­i­mate inter­est in the analy­sis of user pat­terns, in order to opti­mize the operator’s web offer­ings and adver­tis­ing. If appro­pri­ate con­sent has been obtained, the pro­cess­ing is car­ried out exclu­sive­ly on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, inso­far the con­sent includes the stor­age of cook­ies or the access to infor­ma­tion in the user’s end device (e.g., device fin­ger­print­ing) with­in the mean­ing of the TTDSG. This con­sent can be revoked at any time.

IP anonymization

For analy­sis with Mato­mo we use IP anonymiza­tion. Your IP address is short­ened before the analy­sis, so that it is no longer clear­ly assign­a­ble to you.

Hosting

We host Mato­mo exclu­sive­ly on our own servers so that all analy­sis data remains with us and is not passed on.

6. Newsletter

Newsletter data

If you would like to sub­scribe to the newslet­ter offered on this web­site, we will need from you an e-mail address as well as infor­ma­tion that allow us to ver­i­fy that you are the own­er of the e-mail address pro­vid­ed and con­sent to the receipt of the newslet­ter. No fur­ther data shall be col­lect­ed or shall be col­lect­ed only on a vol­un­tary basis. We shall use such data only for the send­ing of the request­ed infor­ma­tion and shall not share such data with any third parties.

The pro­cess­ing of the infor­ma­tion entered into the newslet­ter sub­scrip­tion form shall occur exclu­sive­ly on the basis of your con­sent (Art. 6(1)(a) GDPR). You may revoke the con­sent you have giv­en to the archiv­ing of data, the e-mail address, and the use of this infor­ma­tion for the send­ing of the newslet­ter at any time, for instance by click­ing on the “Unsub­scribe” link in the newslet­ter. This shall be with­out prej­u­dice to the law­ful­ness of any data pro­cess­ing trans­ac­tions that have tak­en place to date.

The data deposit­ed with us for the pur­pose of sub­scrib­ing to the newslet­ter will be stored by us until you unsub­scribe from the newslet­ter or the newslet­ter ser­vice provider and delet­ed from the newslet­ter dis­tri­b­u­tion list after you unsub­scribe from the newslet­ter or after the pur­pose has ceased to apply. We reserve the right to delete or block e-mail address­es from our newslet­ter dis­tri­b­u­tion list at our own dis­cre­tion with­in the scope of our legit­i­mate inter­est in accor­dance with Art. 6(1)(f) GDPR.

Data stored for oth­er pur­pos­es with us remain unaffected.

After you unsub­scribe from the newslet­ter dis­tri­b­u­tion list, your e-mail address may be stored by us or the newslet­ter ser­vice provider in a black­list, if such action is nec­es­sary to pre­vent future mail­ings. The data from the black­list is used only for this pur­pose and not merged with oth­er data. This serves both your inter­est and our inter­est in com­ply­ing with the legal require­ments when send­ing newslet­ters (legit­i­mate inter­est with­in the mean­ing of Art. 6(1)(f) GDPR). The stor­age in the black­list is indef­i­nite. You may object to the stor­age if your inter­ests out­weigh our legit­i­mate interest.

7. Plug-ins and Tools

YouTube with expanded data protection integration

Our web­site embeds videos of the web­site YouTube. The web­site oper­a­tor is Google Ire­land Lim­it­ed (“Google”), Gor­don House, Bar­row Street, Dublin 4, Ireland.

We use YouTube in the expand­ed data pro­tec­tion mode. Accord­ing to YouTube, this mode ensures that YouTube does not store any infor­ma­tion about vis­i­tors to this web­site before they watch the video. Nev­er­the­less, this does not nec­es­sar­i­ly mean that the shar­ing of data with YouTube part­ners can be ruled out as a result of the expand­ed data pro­tec­tion mode. For instance, regard­less of whether you are watch­ing a video, YouTube will always estab­lish a con­nec­tion with the Google Dou­bleClick network.

As soon as you start to play a YouTube video on this web­site, a con­nec­tion to YouTube’s servers will be estab­lished. As a result, the YouTube serv­er will be noti­fied, which of our pages you have vis­it­ed. If you are logged into your YouTube account while you vis­it our site, you enable YouTube to direct­ly allo­cate your brows­ing pat­terns to your per­son­al pro­file. You have the option to pre­vent this by log­ging out of your YouTube account.

Fur­ther­more, after you have start­ed to play a video, YouTube will be able to place var­i­ous cook­ies on your device or com­pa­ra­ble tech­nolo­gies for recog­ni­tion (e.g. device fin­ger­print­ing). In this way YouTube will be able to obtain infor­ma­tion about this website’s vis­i­tors. Among oth­er things, this infor­ma­tion will be used to gen­er­ate video sta­tis­tics with the aim of improv­ing the user friend­li­ness of the site and to pre­vent attempts to com­mit fraud.

Under cer­tain cir­cum­stances, addi­tion­al data pro­cess­ing trans­ac­tions may be trig­gered after you have start­ed to play a YouTube video, which are beyond our control.

The use of YouTube is based on our inter­est in pre­sent­ing our online con­tent in an appeal­ing man­ner. Pur­suant to Art. 6(1)(f) GDPR, this is a legit­i­mate inter­est. If appro­pri­ate con­sent has been obtained, the pro­cess­ing is car­ried out exclu­sive­ly on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, inso­far the con­sent includes the stor­age of cook­ies or the access to infor­ma­tion in the user’s end device (e.g., device fin­ger­print­ing) with­in the mean­ing of the TTDSG. This con­sent can be revoked at any time.

For more infor­ma­tion on how YouTube han­dles user data, please con­sult the YouTube Data Pri­va­cy Pol­i­cy under: https://policies.google.com/privacy?hl=en.

The com­pa­ny is cer­ti­fied in accor­dance with the “EU-US Data Pri­va­cy Frame­work” (DPF). The DPF is an agree­ment between the Euro­pean Union and the US, which is intend­ed to ensure com­pli­ance with Euro­pean data pro­tec­tion stan­dards for data pro­cess­ing in the US. Every com­pa­ny cer­ti­fied under the DPF is oblig­ed to com­ply with these data pro­tec­tion stan­dards. For more infor­ma­tion, please con­tact the provider under the fol­low­ing link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active

Google Fonts (local embedding)

This web­site uses so-called Google Fonts pro­vid­ed by Google to ensure the uni­form use of fonts on this site. These Google fonts are local­ly installed so that a con­nec­tion to Google’s servers will not be estab­lished in con­junc­tion with this application.

For more infor­ma­tion on Google Fonts, please fol­low this link: https://developers.google.com/fonts/faq and con­sult Google’s Data Pri­va­cy Dec­la­ra­tion under: https://policies.google.com/privacy?hl=en.

OpenStreetMap

We are using the map­ping ser­vice pro­vid­ed by Open­StreetMap (OSM).

We embed the map data from Open­StreetMap on the serv­er of the Open­StreetMap Foun­da­tion, St John's Inno­va­tion Cen­tre, Cow­ley Road, Cam­bridge, CB4 0WS, Unit­ed King­dom. The Unit­ed King­dom is con­sid­ered a secure third coun­try under data pro­tec­tion law. This means that the Unit­ed King­dom has a lev­el of data pro­tec­tion that is equiv­a­lent to the lev­el of data pro­tec­tion in the Euro­pean Union. When using the Open­StreetMap maps, a con­nec­tion is estab­lished to the servers of the Open­StreetMap-Foun­da­tion. In the process and among oth­er things, your IP address and oth­er infor­ma­tion about your behav­ior on this web­site may be for­ward­ed to the OSMF. Open­StreetMap may store cook­ies in your brows­er or use sim­i­lar recog­ni­tion tech­nolo­gies for this purpose.

We use Open­StreetMap with the objec­tive of ensur­ing the attrac­tive pre­sen­ta­tion of our online offers and to make it easy for vis­i­tors to find the loca­tions we spec­i­fy on our web­site. This estab­lish­es legit­i­mate grounds as defined in Art. 6(1)(f) GDPR. If appro­pri­ate con­sent has been obtained, the pro­cess­ing is car­ried out exclu­sive­ly on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, inso­far the con­sent includes the stor­age of cook­ies or the access to infor­ma­tion in the user’s end device (e.g., device fin­ger­print­ing) with­in the mean­ing of the TTDSG. This con­sent can be revoked at any time.

iThemes Security

We have inte­grat­ed iThemes Secu­ri­ty into this web­site. The provider is iThemes Media LLC, 1720 South Kel­ly Avenue Edmond, OK 73013, USA (here­inafter referred to as “iThemes Security”).

iThemes Secu­ri­ty pro­tects our web­site against unde­sir­able access or mali­cious cyber-attacks. For this pur­pose, iThemes Secu­ri­ty records, among oth­er things, your IP address, the time, and source of login attempts and log files (e.g., the uti­lized brows­er). iThemes Secu­ri­ty is installed local­ly on our servers.

iThemes Secu­ri­ty trans­mits IP address­es of recur­ring attack­ers to a cen­tral data­base of iThemes in the US (Net­work Brute Force Pro­tec­tion) to pre­vent such attacks in the future.

The use of iThemes Secu­ri­ty is based on Art. 6(1)(f) GDPR. The web­site oper­a­tor has a legit­i­mate inter­est in pro­tect­ing its web­site opti­mal­ly against cyber-attacks. If appro­pri­ate con­sent has been obtained, the pro­cess­ing is car­ried out exclu­sive­ly on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, inso­far the con­sent includes the stor­age of cook­ies or the access to infor­ma­tion in the user’s end device (e.g., device fin­ger­print­ing) with­in the mean­ing of the TTDSG. This con­sent can be revoked at any time.

Ninja Firewall

We have inte­grat­ed Nin­ja Fire­wall on this web­site. The provider is Nin­Tech­Net Lim­it­ed, Unit 1603, 16th Floor, The L. Plaza 367 - 375 Queen‘s Road Cen­tral She­ung Wan, Hong Kong (here­inafter referred to as “Nin­ja Firewall”).

Nin­ja Fire­wall pro­tects our web­site against unde­sir­able access or mali­cious cyber-attacks. For this pur­pose, Nin­ja Fire­wall col­lects IP address, request, refer­rer, and the time of page access. Nin­ja Fire­wall is installed local­ly on our servers and does not trans­mit any per­son­al data to the provider of the tool or oth­er third parties.

We have enabled IP anonymiza­tion for Nin­ja Fire­wall, so that the tool only col­lects the IP address in a short­ened form.

The use of Nin­ja Fire­wall is based on Art. 6(1)(f) GDPR. The web­site oper­a­tor has a legit­i­mate inter­est in the most effec­tive pro­tec­tion of his web­site against cyberattacks.

8. Online-based Audio and Video Conferences (Conference tools)

Data processing

We use online con­fer­ence tools, among oth­er things, for com­mu­ni­ca­tion with our cus­tomers. The tools we use are list­ed in detail below. If you com­mu­ni­cate with us by video or audio con­fer­ence using the Inter­net, your per­son­al data will be col­lect­ed and processed by the provider of the respec­tive con­fer­ence tool and by us. The con­fer­enc­ing tools col­lect all infor­ma­tion that you provide/access to use the tools (email address and/or your phone num­ber). Fur­ther­more, the con­fer­ence tools process the dura­tion of the con­fer­ence, start and end (time) of par­tic­i­pa­tion in the con­fer­ence, num­ber of par­tic­i­pants and oth­er “con­text infor­ma­tion” relat­ed to the com­mu­ni­ca­tion process (meta­da­ta).

Fur­ther­more, the provider of the tool process­es all the tech­ni­cal data required for the pro­cess­ing of the online com­mu­ni­ca­tion. This includes, in par­tic­u­lar, IP address­es, MAC address­es, device IDs, device type, oper­at­ing sys­tem type and version, client version, cam­era type, micro­phone or loud­speak­er and the type of connection.

Should con­tent be exchanged, uploaded, or oth­er­wise made avail­able with­in the tool, it is also stored on the servers of the tool provider. Such con­tent includes, but is not lim­it­ed to, cloud record­ings, chat/ instant mes­sages, voice­mail uploaded pho­tos and videos, files, white­boards, and oth­er infor­ma­tion shared while using the service.

Please note that we do not have com­plete influ­ence on the data pro­cess­ing pro­ce­dures of the tools used. Our pos­si­bil­i­ties are large­ly deter­mined by the cor­po­rate pol­i­cy of the respec­tive provider. Fur­ther infor­ma­tion on data pro­cess­ing by the con­fer­ence tools can be found in the data pro­tec­tion dec­la­ra­tions of the tools used, and which we have list­ed below this text.

Purpose and legal bases

The con­fer­ence tools are used to com­mu­ni­cate with prospec­tive or exist­ing con­trac­tu­al part­ners or to offer cer­tain ser­vices to our cus­tomers (Art. 6(1)(b) GDPR). Fur­ther­more, the use of the tools serves to gen­er­al­ly sim­pli­fy and accel­er­ate com­mu­ni­ca­tion with us or our com­pa­ny (legit­i­mate inter­est in the mean­ing of Art. 6(1)(f) GDPR). Inso­far as con­sent has been request­ed, the tools in ques­tion will be used on the basis of this con­sent; the con­sent may be revoked at any time with effect from that date.

Duration of storage

Data col­lect­ed direct­ly by us via the video and con­fer­ence tools will be delet­ed from our sys­tems imme­di­ate­ly after you request us to delete it, revoke your con­sent to stor­age, or the rea­son for stor­ing the data no longer applies. Stored cook­ies remain on your end device until you delete them. Manda­to­ry legal reten­tion peri­ods remain unaffected.

We have no influ­ence on the dura­tion of stor­age of your data that is stored by the oper­a­tors of the con­fer­ence tools for their own pur­pos­es. For details, please direct­ly con­tact the oper­a­tors of the con­fer­ence tools.

Conference tools used

We employ the fol­low­ing con­fer­ence tools:

Zoom

We use Zoom. The provider of this ser­vice is Zoom Com­mu­ni­ca­tions Inc, San Jose, 55 Almaden Boule­vard, 6th Floor, San Jose, CA 95113, USA. For details on data pro­cess­ing, please refer to Zoom’s pri­va­cy pol­i­cy: https://zoom.us/en-us/privacy.html.

Data trans­mis­sion to the US is based on the Stan­dard Con­trac­tu­al Claus­es (SCC) of the Euro­pean Com­mis­sion. Details can be found here: https://zoom.us/de-de/privacy.html.

Data processing

We have con­clud­ed a data pro­cess­ing agree­ment (DPA) for the use of the above-men­tioned ser­vice. This is a con­tract man­dat­ed by data pri­va­cy laws that guar­an­tees that they process per­son­al data of our web­site vis­i­tors only based on our instruc­tions and in com­pli­ance with the GDPR.

Our social media appearances

This privacy policy applies to the following social media presence

• https://www.facebook.com/spitzbergen.de/
• https://www.instagram.com/rolfstange/
• https://www.youtube.com/@SpitzbergenDe

Data processing through social networks

We main­tain pub­licly avail­able pro­files in social net­works. The indi­vid­ual social net­works we use can be found below.

Social net­works such as Face­book, Twit­ter etc. can gen­er­al­ly ana­lyze your user behav­ior com­pre­hen­sive­ly if you vis­it their web­site or a web­site with inte­grat­ed social media con­tent (e.g., like but­tons or ban­ner ads). When you vis­it our social media pages, numer­ous data pro­tec­tion-rel­e­vant pro­cess­ing oper­a­tions are trig­gered. In detail:

If you are logged in to your social media account and vis­it our social media page, the oper­a­tor of the social media por­tal can assign this vis­it to your user account. Under cer­tain cir­cum­stances, your per­son­al data may also be record­ed if you are not logged in or do not have an account with the respec­tive social media por­tal. In this case, this data is col­lect­ed, for exam­ple, via cook­ies stored on your device or by record­ing your IP address.

Using the data col­lect­ed in this way, the oper­a­tors of the social media por­tals can cre­ate user pro­files in which their pref­er­ences and inter­ests are stored. This way you can see inter­est-based adver­tis­ing inside and out­side of your social media pres­ence. If you have an account with the social net­work, inter­est-based adver­tis­ing can be dis­played on any device you are logged in to or have logged in to.

Please also note that we can­not retrace all pro­cess­ing oper­a­tions on the social media por­tals. Depend­ing on the provider, addi­tion­al pro­cess­ing oper­a­tions may there­fore be car­ried out by the oper­a­tors of the social media por­tals. Details can be found in the terms of use and pri­va­cy pol­i­cy of the respec­tive social media portals.

Legal basis

Our social media appear­ances should ensure the widest pos­si­ble pres­ence on the Inter­net. This is a legit­i­mate inter­est with­in the mean­ing of Art. 6 (1) lit. f GDPR. The analy­sis process­es ini­ti­at­ed by the social net­works may be based on diver­gent legal bases to be spec­i­fied by the oper­a­tors of the social net­works (e.g., con­sent with­in the mean­ing of Art. 6 (1) (a) GDPR).

Responsibility and assertion of rights

If you vis­it one of our social media sites (e.g., Face­book), we, togeth­er with the oper­a­tor of the social media plat­form, are respon­si­ble for the data pro­cess­ing oper­a­tions trig­gered dur­ing this vis­it. You can in prin­ci­ple pro­tect your rights (infor­ma­tion, cor­rec­tion, dele­tion, lim­i­ta­tion of pro­cess­ing, data porta­bil­i­ty and com­plaint) vis-à-vis us as well as vis-à-vis the oper­a­tor of the respec­tive social media por­tal (e.g., Facebook).

Please note that despite the shared respon­si­bil­i­ty with the social media por­tal oper­a­tors, we do not have full influ­ence on the data pro­cess­ing oper­a­tions of the social media por­tals. Our options are deter­mined by the com­pa­ny pol­i­cy of the respec­tive provider.

Storage time

The data col­lect­ed direct­ly from us via the social media pres­ence will be delet­ed from our sys­tems as soon as you ask us to delete it, you revoke your con­sent to the stor­age or the pur­pose for the data stor­age laps­es. Stored cook­ies remain on your device until you delete them. Manda­to­ry statu­to­ry pro­vi­sions - in par­tic­u­lar, reten­tion peri­ods - remain unaffected.

We have no con­trol over the stor­age dura­tion of your data that are stored by the social net­work oper­a­tors for their own pur­pos­es. For details, please con­tact the social net­work oper­a­tors direct­ly (e.g., in their pri­va­cy pol­i­cy, see below).

Your rights

You have the right to receive infor­ma­tion about the ori­gin, recip­i­ent and pur­pose of your stored per­son­al data at any time and free of charge. You also have the right to object, the right to data porta­bil­i­ty and the right to file a com­plaint with the respon­si­ble reg­u­la­to­ry agency. Fur­ther­more, you can request the cor­rec­tion, block­ing, dele­tion and, under cer­tain cir­cum­stances, the restric­tion of the pro­cess­ing of your per­son­al data.

Individual social networks

Facebook

We have a pro­file on Face­book. The provider of this ser­vice is Meta Plat­forms Ire­land Lim­it­ed, 4 Grand Canal Square, Grand Canal Har­bour, Dublin 2, Ire­land (here­inafter Meta). Accord­ing to Meta’s state­ment the col­lect­ed data will also be trans­ferred to the USA and to oth­er third-par­ty countries.

We have signed an agree­ment with Meta on shared respon­si­bil­i­ty for the pro­cess­ing of data (Con­troller Adden­dum). This agree­ment deter­mines which data pro­cess­ing oper­a­tions we or Meta are respon­si­ble for when you vis­it our Face­book Fan­page. This agree­ment can be viewed at the fol­low­ing link: https://www.facebook.com/legal/terms/page_controller_addendum.

You can cus­tomize your adver­tis­ing set­tings inde­pen­dent­ly in your user account. Click on the fol­low­ing link and log in: https://www.facebook.com/settings?tab=ads.

Data trans­mis­sion to the US is based on the Stan­dard Con­trac­tu­al Claus­es (SCC) of the Euro­pean Com­mis­sion. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.

Details can be found in the Face­book pri­va­cy pol­i­cy: https://www.facebook.com/about/privacy/.

Instagram

We have a pro­file on Insta­gram. The provider of this ser­vice is Meta Plat­forms Ire­land Lim­it­ed, 4 Grand Canal Square, Grand Canal Har­bour, Dublin 2, Ireland.

Data trans­mis­sion to the US is based on the Stan­dard Con­trac­tu­al Claus­es (SCC) of the Euro­pean Com­mis­sion. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum, https://help.instagram.com/519522125107875 and https://de-de.facebook.com/help/566994660333381.

For details on how they han­dle your per­son­al infor­ma­tion, see the Insta­gram Pri­va­cy Pol­i­cy: https://help.instagram.com/519522125107875.

YouTube

We have a pro­file on YouTube. The provider is Google Ire­land Lim­it­ed, Gor­don House, Bar­row Street, Dublin 4, Ire­land. Details on how they han­dle your per­son­al data can be found in the YouTube pri­va­cy pol­i­cy: https://policies.google.com/privacy?hl=en.